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Amazon Invoice Requirements and Best Practices for 2023

Fri Jun 23, 2023 Amazon Tips

When selling on Amazon, having proper documentation for invoices is crucial for your business, peace of mind, and legal protection. However, Sellers may encounter issues due to Amazon’s inconsistent invoice rejection and inadequate scrutiny of supply chain documentation. This article will discuss the key elements you need on your invoices to ensure that Amazon accepts them and protects your business and how to comply with Amazon invoice requirements.

It is important to note that Amazon is tightening its KYC (Know Your Customer) procedures. It is not interested in hosting sales of arbitrage sellers or those buying from liquidators or gray market sources. Therefore, adequate invoicing for Amazon Sellers and having all the necessary information on your invoices is crucial to avoid any issues with Amazon.

Amazon’s Inconsistent Invoice Rejection

Amazon’s inconsistent rejection of invoices can cause frustration for sellers. Invoices should be in the primary language you work with. Also, it shouldn’t be in Excel or Word docs. Commercial or pro forma invoices will not be accepted by Amazon. Ensuring that your invoices meet Amazon’s requirements is vital to avoid any issues with your account.

If you’re unsure about something while going through this process, it’s important to get help from an Amazon seller attorney who has experience. They can give you useful advice on how to protect your business and yourself. Check this article on why Amazon is rejecting your invoices.

Amazon Invoice Requirements

Invoices should be made to the right company and have all the same information as the seller’s account. This includes contact information for the supplier and product identifiers. It is essential to double-check that all information is accurate and matches your seller account to avoid any issues with Amazon.

Close to Brand Owner in the Supply Chain

Sellers should be as close to the brand owner as possible in their supply chain and be able to verify it with the brand owner. This ensures that the products being sold are legitimate and not counterfeit. It also helps establish a good relationship with the brand owner, leading to better pricing and product availability.

Risk vs. Reward Analysis

When sourcing products without proper documentation, it is essential to consider risk versus reward. While it may be tempting to purchase products at a lower cost, the chance of selling them on Amazon without proper documentation can lead to account suspension or even legal issues. It is crucial to weigh the potential rewards against the potential risks before purchasing.


To sum up, your business needs accurate documentation for invoices when selling on Amazon. Amazon’s strict KYC procedures and rejection of incorrect invoices make it even more critical to ensure that your invoices meet their requirements. You can safeguard your business and avoid problems with Amazon by including all the necessary information, maintaining proximity to the brand owner in your supply chain, and evaluating the risk versus reward.